Mobility Nominations
In this short user manual you learn how to work with Erasmus+ web application for Erasmus+ nominations. This manual was designed for administrators - manual for students can be found here.
You will gain access to the application via a generated e-mail which will contain a link that will log you in directly to the application. You have a general overview of the application including your user login, role and the nominations tab. By clicking at the Nominations you will be directed to Nominations page, where you will fill in basic nomination information of your students.
You can Search among the already created nominations by typing student's name. The application will filter the list automatically. Furthermore, you can sort the nominations either by state, name, semester, cycle, ISCED code or language.
There are several states of the nominations:
- Created - right after adding a nomination
- Concept - after submitting an information e-mail to the student
- Need Repair - if there are information that have to be repaired
- Accepted - student is accepted to studies
- Denied - student is not accepted to studies
- To Approve - student approve all the information that are necessary for finishing the nomination - he/she must make sure that all the information are filled in properly - by clicking the To Approve button the student will send the nomination to the Palacký University
- Cancelled - after student withdraws his/hers nomination
You can click the name of the student to get detailed information of his/hers nomination. There are two types of overviews of the information at the moment - they differ by the state of the nomination - but more on that later on.
Finally, there are two actions that can be done - you can delete the nomination and you can submit the nomination to the student. By clicking the Submit button, the student will receive an email with a link to his/hers nomination with which he/she can work with later on.
On the lower part of the page you can Add nominations or your students. Items marked by the asterisk [*] must be filled in. You will not be able to add the student to the nomination without filling in these information. After you have finished filling in the form you will be able to click the Add to nomination button to add the student to nomination.
If the nomination is in state Created, a new modal window will be opened after clicking the student's name. There you can edit the student information. Click the Save button when your have finished the editing.
If the nomination is in the state Concept, you can edit the application for the student. But the student should fill in the application by himself/herself. You do not have to interfere into this part of nominations, as you can only edit the application. Students must send the application to Palacký University by clicking at To approve button. Furthermore, student can Withdraw the application by clicking the Withdraw button. Students have these buttons in their application. In the nomination detail you can see mobility information, basic personal information, address, state of the nomination and appendices.
In this part the student should fill in basic contact information.
Students are required to add their address, you can add these information for the student (if there is such agreement among you). Furthermore, mobility details can be edited - type, semester, study cycle and mobility.
Further, you can upload documents related to the student. Students should upload these also on their own.
