Mobility Nominations: Porovnání verzí
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In this short user manual you learn how to work with our Erasmus+ & Exchange online nomination and application system. | In this short user manual you learn how to work with our Erasmus+ & Exchange online nomination and application system. | ||
{{DISPLAYTITLE:Incoming Erasmus+ & Exchange students - Nomination - Application}} | |||
You will gain access to the system via a generated e-mail which will contain a link that will log you in directly to the system. You have a general overview of the system. | You will gain access to the system via a generated e-mail which will contain a link that will log you in directly to the system. You have a general overview of the system. | ||
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'''Student must fill in all the information marked either with asterisk [*] or by colour red.''' | '''Student must fill in all the information marked either with asterisk [*] or by colour red.''' | ||
The '''link with hash-code [1]''' is a link to your profile at Erasmus+ application.Under no. '''[2]''' you can see the state of the nomination. Your application has several '''states [2]''': | |||
* ''Nomination'' - after submitting an information e-mail to the student | * ''Nomination'' - after submitting an information e-mail to the student | ||
* ''To Approve'' - student approve all the information that are necessary for finishing the nomination - he/she must make sure that all the information are filled in properly - by clicking the To Approve button the student will send the nomination to the Palacký University | * ''To Approve'' - student approve all the information that are necessary for finishing the nomination - he/she must make sure that all the information are filled in properly - by clicking the To Approve button the student will send the nomination to the Palacký University | ||
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The nomination will become the application form once you submit the nomination and an information email is sent to the student. Student should fill in the application form by himself/herself. Students can access the application form from their own profile via a link received in the information email. | The nomination will become the application form once you submit the nomination and an information email is sent to the student. Student should fill in the application form by himself/herself. Students can access the application form from their own profile via a link received in the information email. | ||
'''LA status [ | '''LA status [3]''' marks status of student's learning agreement. It shows whether your learning agreement was accepted or it is to be approved or denied. You cannot approve or decline the agreement.[[Soubor:Erasmus nom student 01.png|centre|frameless|880x880px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_01.png]] | ||
=== Mobility information === | === Mobility information === | ||
Check if the mobility is correct. If not, contact the administrator at your university. Then fill in all the required information.[[Soubor:Erasmus nom student 19.png|centre|frameless|870x870px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_19.png]] | |||
=== Personal information === | === Personal information === | ||
By clicking the '''Change photo [1]''' button you can upload | By clicking the '''Change photo [1]''' button you can upload your photo, by clicking the '''Clear photo [2]''' button you will erase the uploaded photo. You must fill in the '''Passport number [3]'''. '''Birth-code [4]''' text field is for students from Slovakia '''only'''! When entering the '''alternative email [5]''' try to '''avoid''' ''@hotmail.com'' e-mail addresses, they cause problems with e-mail notifications. [[Soubor:Erasmus nom student 03.png|centre|frameless|914x914px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_03.png]] | ||
=== | === Permanent address === | ||
Please, fill in the permanent address fields. If student's correspondance address is different that his/her permanent address, '''uncheck the checkbox [1]'''.[[Soubor:Erasmus nom student 04.png|centre|frameless|917x917px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_04.png]] | Please, fill in the permanent address fields. If student's correspondance address is different that his/her permanent address, '''uncheck the checkbox [1]'''.[[Soubor:Erasmus nom student 04.png|centre|frameless|917x917px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_04.png]] | ||
=== Emergency contact === | === Emergency contact === | ||
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Choose whether the student has any special needs we should know about in order to make his/hers stay as comfortable as possible.[[Soubor:Erasmus nom student 06.png|centre|frameless|922x922px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_06.png]] | Choose whether the student has any special needs we should know about in order to make his/hers stay as comfortable as possible.[[Soubor:Erasmus nom student 06.png|centre|frameless|922x922px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_06.png]] | ||
=== Home institution information === | === Home institution information === | ||
Fill in information regarding | Fill in information regarding your home institutiton.[[Soubor:Erasmus nom student 07.png|centre|frameless|908x908px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_07.png]] | ||
=== Language competence === | === Language competence === | ||
Enter | Enter your language competence. Furthermore, enter the '''area of studies [1]''' the student wants to study at Palacký University.[[Soubor:Erasmus nom student 08.png|centre|frameless|894x894px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_08.png]] | ||
=== Accommodation information === | === Accommodation information === | ||
Click the '''checkbox [1]''' if the | Click the '''checkbox [1]''' if the you want to stay in Palacký University dormitory. If you click the checkbox, more information must be filled in, such as '''campus [2]''' the you would want to stay in. [[Soubor:Erasmus nom student 09.png|centre|frameless|882x882px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_09.png]] | ||
=== Orientation week === | === Orientation week === | ||
Choose if | Choose if you want to be a part of Orientation week and if you want to join Survival Czech course.[[Soubor:Erasmus nom student 10.png|centre|frameless|886x886px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_10.png]] | ||
=== Save application / Submit / Withdraw === | === Save application / Submit / Withdraw === | ||
You must '''agree with terms and conditions''' or you will not be able to '''Save changes [1]'''. You should save changes in the Application part once all the required fields have been filled. | You must '''agree with terms and conditions''' or you will not be able to '''Save changes [1]'''. You should save changes in the Application part once all the required fields have been filled. | ||
You can submit your application to Palacký University by clicking the '''Submit [2]''' button once you have added subject in the LA part and uploaded required appendices. You can also '''Withdraw [3]''' the application.[[Soubor:Erasmus nom student 17.png|centre|frameless|780x780px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_17.png]] | You can submit your application to Palacký University by clicking the '''Submit [2]''' button once you have added subject in the LA part and uploaded required appendices. You can also '''Withdraw [3]''' the application.[[Soubor:Erasmus nom student 17.png|centre|frameless|780x780px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_17.png]] | ||
=== Correcting the application === | |||
If there are some information that needs to be corrected, you will be notified via e-mail. Follow the instructions from the e-mail and then click the '''Save changes [1]''' button. You will save the changes and you will notify the Palacký University coordinator that some changes were made. You can also '''Withdraw [2]''' your application.[[Soubor:Erasmus nom student 23.png|centre|frameless|799x799px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_23.png]] | |||
== Learning agreement == | == Learning agreement == | ||
You cannot edit | === Add courses === | ||
== | Before you can send your application, you will need to add courses to your application. First, you can see the '''LA status [1]'''. Further, you will need to click the '''button [2]''' to get a list of courses taught at Palacký University. You have to enter the '''course code [3]''', then click the '''Continue button [4].''' Then you must fill in the language of the course and semester (you have to fill in semester if you are going to study at Palacký University for both semesters). After you're done, click the Add course button. You will find course details by clicking the link in the '''name of the course [5]'''. You can delete the course from the list by clicking '''X [6]'''. | ||
Further, you can '''upload documents''' | |||
You cannot edit your courses once the learning agreement is accepted. The courses will be sent for approval once you send the whole application. You will be notified via e-mail whether your course list was accepted or rejected. More on that further on.[[Soubor:Erasmus nom student 21.png|centre|frameless|908x908px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_21.png]] | |||
=== Uploading a learning agreement === | |||
Once your course list is accepted by a Palacký University coordinator you will be notified via e-mail. Then you must '''download [1]''' the learning agreement and follow the instructions from the e-mail. You can view the uploaded LA by clicking the name of the f'''ile [2].''' Furthermore, you can '''delete [3]''' the uploaded file before notifying the coordinator. When ready, '''notify the coordinator [4]'''. [[Soubor:Erasmus nom student 26.png|centre|frameless|912x912px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_26.png]] | |||
=== Correcting a rejected course list === | |||
You will be notified via e-mail whether your list of courses was rejected by a Palacký University coordinator. Follow the instructions from the e-mail. Once you make changes, a '''notify coordinator [1]''' button will appear. When you are finished with changes, click the button to notify coordinator. [[Soubor:Erasmus nom student 25.png|centre|frameless|929x929px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_25.png]] | |||
== Appendices == | |||
Further, you can '''upload''' '''[1]''' other '''documents''' requried. To upload the document, you must click the upload button. Also, you can '''download''' the uploaded '''documents''' by '''clicking the name of the file'''. You can also '''delete''' the files.[[Soubor:Erasmus nom student 22.png|centre|frameless|1000x1000px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_22.png]] | |||
== Documents == | |||
You can find various documents such as Acceptance letters, Proof of Accommodation or Proof of Purpose. These documents are uploaded by International Office of Palacký University. [[Soubor:Erasmus nom student 28.png|centre|frameless|900x900px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_28.png]] | |||
== Extension of stay == | |||
If you want to extend your stay at Palacký University, you can request an extension of your stay in the online application by clicking the '''Extension of stay [1]''' button.[[Soubor:Erasmus nom student 29.png|centre|frameless|392x392px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_29.png]]A new window will open to '''fill in the dates [1]''' of a proposed extension period. Once you click the '''Save [2]''' button, a notification e-mail will be sent to Palacký University coordinators. [[Soubor:Erasmus nom student 30.png|centre|frameless|602x602px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_30.png]]To prepare a new LA, go to your UP online application and download an '''empty form [2]''' in the LA section, print it out and fill it in (or vice versa), please note that this time (compared to the process before arrival) your LA will not be pre-filled, you will need to look up the '''courses first [1]''', make some notes and then fill in the form by yourself, then you ask your UP departmental or faculty coordinator for a signature and afterwards you send a scan of the signed document to your home institution requesting a confirmation and return of a complete document which you '''upload into your online application [3]'''. | |||
'''Upload''' '''a''' '''complete''' '''and''' '''signed''' '''LA''' '''document''' for the summer semester in the LA section. Please name the document '''LA_SUMMER'''.[[Soubor:Erasmus nom student 31.png|centre|frameless|732x732px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_31.png]]In case you now/later use the LA Changes name the document LA_SUMMER_CHANGES and always upload the documents to the respective box – LA or '''LA Changes [1]'''[[Soubor:Erasmus nom student 32.png|centre|frameless|694x694px|link=https://wiki.upol.cz/upwiki/Soubor:Erasmus_nom_student_32.png]]Please note that your Learning Agreement for the summer semester should be uploaded in our system by 31. 1. 2018, the sooner you have it there, the sooner we confirm the extension of your stay. If there are some circumstances for which you need more time or if you need your extension to be confirmed before your LA complete i.e. signed by all 3 parties, let us know, serious | |||
reasons will be considered. If you are a visa student you may need to prolong your visa/residence permit. To prepare new visa support documents, get in touch with IRO/Z. Hamdanieh | |||