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Mobility Nominations: Porovnání verzí
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m (Babuto00 přesunul stránku Erasmus Nominations na Mobility Nominations: změna názvu aplikace) |
značka: editace z Vizuálního editoru |
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In this short user manual you learn how to work with our Erasmus+ & Exchange online nomination and application system. {{DISPLAYTITLE:Incoming Erasmus+ & Exchange students - Nomination - Application}}You will gain access to the system via a generated e-mail which will contain a link that will log you in directly to the system. You have a general overview of the system. This manual aims both at coordinators and students. | In this short user manual you learn how to work with our Erasmus+ & Exchange online nomination and application system. {{DISPLAYTITLE:Incoming Erasmus+ & Exchange students - Nomination - Application}}You will gain access to the system via a generated e-mail which will contain a link that will log you in directly to the system. You have a general overview of the system. This manual aims both at coordinators and students. | ||
== '''Nominations (Information for Coordinators)''' == | == '''Nominations (Information for Coordinators)''' == | ||
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=== My institute === | === My institute === | ||
Under my institute you will find details regarding fields of study from a selected department at Palacký University. It is only a general overview. [[Soubor:Erasmus nom 08.png|centre|frameless|954x954px | Under my institute you will find details regarding fields of study from a selected department at Palacký University. It is only a general overview. [[Soubor:Erasmus nom 08.png|centre|frameless|954x954px]] | ||
== '''Application (Information for Students)''' == | == '''Application (Information for Students)''' == | ||
You will gain access to the Erasmus+ application through an e-mail. You will receive a link, you must click the link to log in to the application. Save the link, you will use it to gain access to your application. You gain general overview of the application. However, you will only get access to the '''My Application ,'''where you can manage your application. [[Soubor:Erasmus nom 09.png|centre|frameless|1012x1012px | You will gain access to the Erasmus+ application through an e-mail. You will receive a link, you must click the link to log in to the application. Save the link, you will use it to gain access to your application. You gain general overview of the application. However, you will only get access to the '''My Application ,'''where you can manage your application. [[Soubor:Erasmus nom 09.png|centre|frameless|1012x1012px]] | ||
The application is divided into three parts - '''Application [1]''', '''Learning Agreement''' (LA) '''[2],''' '''Appendices [3]''' and '''Documents [4]'''. First we will take a look at the application, then LA, the appendices and at last documents.[[Soubor:Erasmus nom student 20.png|centre|frameless|500x500px | The application is divided into three parts - '''Application [1]''', '''Learning Agreement''' (LA) '''[2],''' '''Appendices [3]''' and '''Documents [4]'''. First we will take a look at the application, then LA, the appendices and at last documents.[[Soubor:Erasmus nom student 20.png|centre|frameless|500x500px]] | ||
== Application == | == Application == | ||
'''Student must fill in all the information marked either with asterisk [*] or by colour red.''' | '''Student must fill in all the information marked either with asterisk [*] or by colour red.''' | ||
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The nomination will become the application form once you submit the nomination and an information email is sent to the student. Student should fill in the application form by himself/herself. Students can access the application form from their own profile via a link received in the information email. | The nomination will become the application form once you submit the nomination and an information email is sent to the student. Student should fill in the application form by himself/herself. Students can access the application form from their own profile via a link received in the information email. | ||
'''LA status [3]''' marks status of student's learning agreement. It shows whether your learning agreement was accepted or it is to be approved or denied. You cannot approve or decline the agreement.[[Soubor:Erasmus nom student 01.png|centre|frameless|880x880px | '''LA status [3]''' marks status of student's learning agreement. It shows whether your learning agreement was accepted or it is to be approved or denied. You cannot approve or decline the agreement.[[Soubor:Erasmus nom student 01.png|centre|frameless|880x880px]] | ||
=== Mobility information === | === Mobility information === | ||
Check if the mobility is correct. If not, contact the administrator at your university. Then fill in all the required information.[[Soubor:Erasmus nom student 19.png|centre|frameless|870x870px | Check if the mobility is correct. If not, contact the administrator at your university. Then fill in all the required information.[[Soubor:Erasmus nom student 19.png|centre|frameless|870x870px]] | ||
=== Personal information === | === Personal information === | ||
By clicking the '''Change photo [1]''' button you can upload your photo, by clicking the '''Clear photo [2]''' button you will erase the uploaded photo. You must fill in the '''Passport number [3]'''. '''Birth-code [4]''' text field is for students from Slovakia '''only'''! When entering the '''alternative email [5]''' try to '''avoid''' ''@hotmail.com'' e-mail addresses, they cause problems with e-mail notifications. [[Soubor:Erasmus nom student 03.png|centre|frameless|914x914px | By clicking the '''Change photo [1]''' button you can upload your photo, by clicking the '''Clear photo [2]''' button you will erase the uploaded photo. You must fill in the '''Passport number [3]'''. '''Birth-code [4]''' text field is for students from Slovakia '''only'''! When entering the '''alternative email [5]''' try to '''avoid''' ''@hotmail.com'' e-mail addresses, they cause problems with e-mail notifications. [[Soubor:Erasmus nom student 03.png|centre|frameless|914x914px]] | ||
=== Permanent address === | === Permanent address === | ||
Please, fill in the permanent address fields. If student's correspondance address is different that his/her permanent address, '''uncheck the checkbox [1]'''.[[Soubor:Erasmus nom student 04.png|centre|frameless|917x917px | Please, fill in the permanent address fields. If student's correspondance address is different that his/her permanent address, '''uncheck the checkbox [1]'''.[[Soubor:Erasmus nom student 04.png|centre|frameless|917x917px]] | ||
=== Emergency contact === | === Emergency contact === | ||
Furthermore, a contact in case of any emergency must be filled in.[[Soubor:Erasmus nom student 05.png|centre|frameless|912x912px | Furthermore, a contact in case of any emergency must be filled in.[[Soubor:Erasmus nom student 05.png|centre|frameless|912x912px]] | ||
=== Special needs === | === Special needs === | ||
Choose whether the student has any special needs we should know about in order to make his/hers stay as comfortable as possible.[[Soubor:Erasmus nom student 06.png|centre|frameless|922x922px | Choose whether the student has any special needs we should know about in order to make his/hers stay as comfortable as possible.[[Soubor:Erasmus nom student 06.png|centre|frameless|922x922px]] | ||
=== Home institution information === | === Home institution information === | ||
Fill in information regarding your home institutiton.[[Soubor:Erasmus nom student 07.png|centre|frameless|908x908px | Fill in information regarding your home institutiton.[[Soubor:Erasmus nom student 07.png|centre|frameless|908x908px]] | ||
=== Language competence === | === Language competence === | ||
Enter your language competence. Furthermore, enter the '''area of studies [1]''' the student wants to study at Palacký University.[[Soubor:Erasmus nom student 08.png|centre|frameless|894x894px | Enter your language competence. Furthermore, enter the '''area of studies [1]''' the student wants to study at Palacký University.[[Soubor:Erasmus nom student 08.png|centre|frameless|894x894px]] | ||
=== Accommodation information === | === Accommodation information === | ||
Click the '''checkbox [1]''' if the you want to stay in Palacký University dormitory. If you click the checkbox, more information must be filled in, such as '''campus [2]''' the you would want to stay in. [[Soubor:Erasmus nom student 09.png|centre|frameless|882x882px | Click the '''checkbox [1]''' if the you want to stay in Palacký University dormitory. If you click the checkbox, more information must be filled in, such as '''campus [2]''' the you would want to stay in. [[Soubor:Erasmus nom student 09.png|centre|frameless|882x882px]] | ||
=== Orientation week === | === Orientation week === | ||
Choose if you want to be a part of Orientation week and if you want to join Survival Czech course.[[Soubor:Erasmus nom student 10.png|centre|frameless|886x886px | Choose if you want to be a part of Orientation week and if you want to join Survival Czech course.[[Soubor:Erasmus nom student 10.png|centre|frameless|886x886px]] | ||
=== Save application / Submit / Withdraw === | === Save application / Submit / Withdraw === | ||
You must '''agree with terms and conditions''' or you will not be able to '''Save changes [1]'''. You should save changes in the Application part once all the required fields have been filled. | You must '''agree with terms and conditions''' or you will not be able to '''Save changes [1]'''. You should save changes in the Application part once all the required fields have been filled. | ||
You can submit your application to Palacký University by clicking the '''Submit [2]''' button once you have added subject in the LA part and uploaded required appendices. You can also '''Withdraw [3]''' the application.[[Soubor:Erasmus nom student 17.png|centre|frameless|780x780px | You can submit your application to Palacký University by clicking the '''Submit [2]''' button once you have added subject in the LA part and uploaded required appendices. You can also '''Withdraw [3]''' the application.[[Soubor:Erasmus nom student 17.png|centre|frameless|780x780px]] | ||
=== Correcting the application === | === Correcting the application === | ||
If there are some information that needs to be corrected, you will be notified via e-mail. Follow the instructions from the e-mail and then click the '''Save changes [1]''' button. You will save the changes and you will notify the Palacký University coordinator that some changes were made. You can also '''Withdraw [2]''' your application.[[Soubor:Erasmus nom student 23.png|centre|frameless|799x799px | If there are some information that needs to be corrected, you will be notified via e-mail. Follow the instructions from the e-mail and then click the '''Save changes [1]''' button. You will save the changes and you will notify the Palacký University coordinator that some changes were made. You can also '''Withdraw [2]''' your application.[[Soubor:Erasmus nom student 23.png|centre|frameless|799x799px]] | ||
== | == Courses selection == | ||
=== Add courses === | === Add courses === | ||
Before you can send your application, you will need to add courses to your application. First, you can see the '''LA status [1]'''. Further, you will need to click the '''button [2]''' to get a list of courses taught at Palacký University. You have to enter the '''course code [3]''', then click the '''Continue button [4].''' Then you must fill in the language of the course and semester (you have to fill in semester if you are going to study at Palacký University for both semesters). After you're done, click the Add course button. You will find course details by clicking the link in the '''name of the course [5]'''. You can delete the course from the list by clicking '''X [6]'''. | Before you can send your application, you will need to add courses to your application. First, you can see the '''LA status [1]'''. Further, you will need to click the '''button [2]''' to get a list of courses taught at Palacký University. You have to enter the '''course code [3]''', then click the '''Continue button [4].''' Then you must fill in the language of the course and semester (you have to fill in semester if you are going to study at Palacký University for both semesters). After you're done, click the Add course button. You will find course details by clicking the link in the '''name of the course [5]'''. You can delete the course from the list by clicking '''X [6]'''. | ||
You cannot edit your courses once the | You cannot edit your courses once the course selection is accepted. The courses will be sent for approval once you send the whole application. You will be notified via e-mail whether your course list was accepted or rejected. More on that further on.[[Soubor:Erasmus nom student 21.png|centre|frameless|908x908px]] | ||
=== | ===Approved selection === | ||
Once your course list is accepted by a Palacký University coordinator you will be notified via e-mail. | Once your course list is accepted by a Palacký University coordinator you will be notified via e-mail. All the instructions for finishing the learning agreement are in the e-mail. | ||
=== Correcting a rejected course list === | === Correcting a rejected course list === | ||
You will be notified via e-mail whether your list of courses was rejected by a Palacký University coordinator. Follow the instructions from the e-mail. Once you make changes, a '''notify coordinator [1]''' button will appear. When you are finished with changes, click the button to notify coordinator. [[Soubor:Erasmus nom student 25.png|centre|frameless|929x929px | |||
== | You will be notified via e-mail whether your list of courses was rejected by a Palacký University coordinator. Follow the instructions from the e-mail. Once you make changes, a '''notify coordinator [1]''' button will appear. When you are finished with changes, click the button to notify coordinator. [[Soubor:Erasmus nom student 25.png|centre|frameless|929x929px]] | ||
Further, you can '''upload''' '''[1]''' other '''documents''' requried. To upload the document, you must click the upload button. Also, you can '''download''' the uploaded '''documents''' by '''clicking the name of the file'''. You can also '''delete''' the files.[[Soubor:Erasmus nom student 22.png|centre|frameless|1000x1000px | ==Appendices == | ||
Further, you can '''upload''' '''[1]''' other '''documents''' requried. To upload the document, you must click the upload button. Also, you can '''download''' the uploaded '''documents''' by '''clicking the name of the file'''. You can also '''delete''' the files.[[Soubor:Erasmus nom student 22.png|centre|frameless|1000x1000px]] | |||
== Documents == | == Documents == | ||
You can find various documents such as Acceptance letters, Proof of Accommodation or Proof of Purpose. These documents are uploaded by International Office of Palacký University. [[Soubor:Erasmus nom student 28.png|centre|frameless|900x900px | You can find various documents such as Acceptance letters, Proof of Accommodation or Proof of Purpose. These documents are uploaded by International Office of Palacký University. [[Soubor:Erasmus nom student 28.png|centre|frameless|900x900px]] | ||
== Extension of stay == | == Extension of stay == | ||
If you want to extend your stay at Palacký University, you can request an extension of your stay in the online application by clicking the '''Extension of stay [1]''' button.[[Soubor:Erasmus nom student 29.png|centre|frameless|392x392px | If you want to extend your stay at Palacký University, you can request an extension of your stay in the online application by clicking the '''Extension of stay [1]''' button.[[Soubor:Erasmus nom student 29.png|centre|frameless|392x392px]]A new window will open to '''fill in the dates [1]''' of a proposed extension period. Once you click the '''Save [2]''' button, a notification e-mail will be sent to Palacký University coordinators. [[Soubor:Erasmus nom student 30.png|centre|frameless|602x602px]]To prepare a new LA, go to your UP online application and download an '''empty form [2]''' in the LA section, print it out and fill it in (or vice versa), please note that this time (compared to the process before arrival) your LA will not be pre-filled, you will need to look up the '''courses first [1]''', make some notes and then fill in the form by yourself, then you ask your UP departmental or faculty coordinator for a signature and afterwards you send a scan of the signed document to your home institution requesting a confirmation and return of a complete document which you '''upload into your online application [3]'''. | ||
'''Upload''' '''a''' '''complete''' '''and''' '''signed''' '''LA''' '''document''' for the summer semester in the LA section. Please name the document '''LA_SUMMER'''.[[Soubor:Erasmus nom student 31.png|centre|frameless|732x732px | '''Upload''' '''a''' '''complete''' '''and''' '''signed''' '''LA''' '''document''' for the summer semester in the LA section. Please name the document '''LA_SUMMER'''.[[Soubor:Erasmus nom student 31.png|centre|frameless|732x732px]]In case you now/later use the LA Changes name the document LA_SUMMER_CHANGES and always upload the documents to the respective box – LA or '''LA Changes [1]'''[[Soubor:Erasmus nom student 32.png|centre|frameless|694x694px]]Please note that your Learning Agreement for the summer semester should be uploaded in our system by 31. 1. 2018, the sooner you have it there, the sooner we confirm the extension of your stay. If there are some circumstances for which you need more time or if you need your extension to be confirmed before your LA complete i.e. signed by all 3 parties, let us know, serious reasons will be considered. If you are a visa student you may need to prolong your visa/residence permit. To prepare new visa support documents, get in touch with IRO/Z. Hamdanieh | ||
== After Arrival == | == After Arrival == | ||