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editací
ECPEn: Porovnání verzí
→Unfinished travel orders
značka: editace z Vizuálního editoru |
značka: editace z Vizuálního editoru |
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| (Nejsou zobrazeny 2 mezilehlé verze od stejného uživatele.) | |||
| Řádek 5: | Řádek 5: | ||
You will begin the process of creating new domestic travel order by selecting it from the home page. | You will begin the process of creating new domestic travel order by selecting it from the home page. | ||
===Header=== | ===Header=== | ||
When creating a new travel order (TO), you can select a workplace in the header of the form if you are employed at multiple workplaces. If you are employed at only one workplace, it will be automatically selected. | |||
By default, the '''logged-in user is selected as the traveler [1]'''. However, any user can create a TO for another user — simply click the cross icon next to your name and then select another user from the university system (both students and employees can be selected). If a TO is created for another user, they will be notified via email to review and approve the TO, and then forward it to the approvers. | |||
The '''grant title [2]''' should be filled in only if your business trip is related to Erasmus programs. If not, you can ignore this field. | |||
You can also add one or more '''fellow travelers [3]''' to the TO. This will automatically prepare their travel orders based on the data you enter in your own TO. Accompanying travelers don’t have to fill out their TOs from scratch — they only need to review, edit their details if needed, and forward the TO for approval. They will be notified of the TO creation via an email sent from the application.[[Soubor:Cp en 02.png|Soubor|střed|bezrámu|926x926pixelů]] | |||
===Presupposed trip=== | ===Presupposed trip=== | ||
It is important to fill in all the required data and the optional data as accurately as possible to make the approval process of your | It is important to fill in all the required data and the optional data as accurately as possible to make the approval process of your TO as easy as possible. | ||
====The beginning of the trip==== | ====The beginning of the trip==== | ||
You must fill in the place of departure and the date and time of departure [1]. The time will be specified later in settlement of the TO. You will select the date and time by selection of date from calendar and time selection option..[[Soubor:Cp en 03.png|Soubor|střed|bezrámu|926x926pixelů]] | You must fill in the place of departure and the date and '''time of departure [1]'''. The time will be specified later in settlement of the TO. You will select the date and time by selection of date from calendar and time selection option..[[Soubor:Cp en 03.png|Soubor|střed|bezrámu|926x926pixelů]] | ||
====Place of meeting==== | ====Place of meeting==== | ||
You must add a '''purpose [1]''' to the place of meeting. You can select from following options: Active conference, Course, Other, Passive conference, Internship, Lecture, Research, Teaching and Winter/Summer school. You can '''specify [2]''' the purpose in the text field below. You can '''add another place [3]''' of meeting by clicking the button.[[Soubor:Cp en 04.png|Soubor|střed|bezrámu|926x926pixelů]] | You must add a '''purpose [1]''' to the place of meeting. You can select from following options: Active conference, Course, Other, Passive conference, Internship, Lecture, Research, Teaching and Winter/Summer school. You can '''specify [2]''' the purpose in the text field below. You can '''add another place [3]''' of meeting by clicking the button.[[Soubor:Cp en 04.png|Soubor|střed|bezrámu|926x926pixelů]] | ||
| Řádek 31: | Řádek 37: | ||
=== Header === | === Header === | ||
When creating a new travel order (TO), you can select a workplace in the header of the form if you are employed at multiple workplaces. If you are employed at only one workplace, it will be automatically selected. | |||
[[Soubor:Cp en 32.png|střed|bezrámu|926x926pixelů|Soubor]] | |||
By default, the '''logged-in user is selected as the traveler [1]'''. However, any user can create a TO for another user — simply click the cross icon next to your name and then select another user from the university system (both students and employees can be selected). If a TO is created for another user, they will be notified via email to review and approve the TO, and then forward it to the approvers. | |||
The '''grant title [2]''' should be filled in only if your business trip is related to Erasmus programs. If not, you can ignore this field. | |||
You can also add one or more '''fellow travelers [3]''' to the TO. This will automatically prepare their travel orders based on the data you enter in your own TO. Accompanying travelers don’t have to fill out their TOs from scratch — they only need to review, edit their details if needed, and forward the TO for approval. They will be notified of the TO creation via an email sent from the application.[[Soubor:Cp en 32.png|střed|bezrámu|926x926pixelů|Soubor]] | |||
=== Presuppossed trip === | === Presuppossed trip === | ||
| Řádek 87: | Řádek 98: | ||
====Request for advances, notes and saving of TO==== | ====Request for advances, notes and saving of TO==== | ||
If you want to receive an advance, then '''check the box [1]'''. Then you will see new fields for amount, where you can '''select the currency [1]''', date of payout and '''method of payout [3]''', which is either payroll account or other account for domestic travel orders. You can '''add another advance [4]''' if you want an advance in more currencies. You can add an optional '''note''' to the TO. You can either '''save the TO for further editation [5]''' or you can save and '''submit the TO for approval [6]'''. Once the TO is accepted by originator, it is automatically forwarded to the administrator. If you request an advance, responsible officer will receive a notification regarding it. If your TO is approved completely, you will receive a notification e-mail, you will receive an e-mail if your travel order is rejected as well. | If you want to receive an advance, then '''check the box [1]'''. Then you will see new fields for amount, where you can '''select the currency [1]''', date of payout and '''method of payout [3]''', which is either payroll account or other account for domestic travel orders. You can '''add another advance [4]''' if you want an advance in more currencies. You can add an optional '''note''' to the TO. You can either '''save the TO for further editation [5]''' or you can save and '''submit the TO for approval [6]'''. Once the TO is accepted by originator, it is automatically forwarded to the administrator. If you request an advance, responsible officer will receive a notification regarding it. If your TO is approved completely, you will receive a notification e-mail, you will receive an e-mail if your travel order is rejected as well. | ||
[[Soubor:Cp en 45.png|střed|bezrámu|926x926pixelů|Soubor]] | [[Soubor:Cp en 45.png|střed|bezrámu|926x926pixelů|Soubor]]In selected organizational units, a test-mode feature is now available that allows you to request an advance payment to a euro bank account. In such cases, the return of any unused advance can also be made to the same account. The euro bank account field checks the format — the account must be entered in IBAN format. Please enter the account number that your bank allows to receive funds in EUR (e.g., a multi-currency, foreign currency, etc.). | ||
[[Soubor:Cp en 56.png|střed|bezrámu|926x926pixelů|Soubor]] | |||
==Unfinished travel orders== | ==Unfinished travel orders== | ||